CHAPTER ELEVEN

NSCC SERVICE RECORDS

Section 1: The Cadet Service Record

1110 - General

1110.1 A service record will be established for each cadet. The record will contain all documents relating to enrollment, training, advancement, and such other information which should be a matter of record.

1110.2 The Navy Enlisted Service Record (NAVPERS 600) or a plain manila folder may be used for cadet records. The folder will be identified as a NSCC service record by stamping "U.S. NAVAL SEA CADET CORPS" in red ink on the front and back of the record, and on all Navy forms entered therein. The record will bear the cadet's name and identification number (Social Security Administration Number)..

1110.3 Contents of the service record are privileged with access limited to: the individual cadet, designated unit officers, the commanding officer of the supporting military activity, or his designated representative, regional directors/associate regional directors, members of the inspecting party for the required annual inspection, and National Headquarters personnel.

1111 - Service Record Contents

1111.1 See NSCC Administrative Manual for documents/information required to be filed in the cadet service record.

1112 - Service Record Verification

1112.1 Service records will be verified annually on or about 1 January (prior to annual inspection/evaluation) to ensure that required documents are in the record, are current, and that all advancement/training information has been entered. Unit commanding officers will certify that this review has been completed by signature in the space provided on the jacket.

1113 - Disposition of Service Record

1113.1 The service records of cadets who are disenrolled for any reason except for disciplinary reasons, will be given to the individual cadet. Original records of cadets disenrolled for disciplinary reasons will be retained by the unit for a minimum of one year, and will be destroyed at that time. However a copy of this record will be given to the cadet upon there dismissal.

1113.2 A copy of the Record of Cadet Advancement (NSCADM 009) of each cadet disenrolled (for any reason) will be forwarded to National Headquarters with the unit's next Monthly Activity Report (NSCADM 002). A copy should be retained in unit files to assist in verifying NSCC advancement for Navy/Coast Guard/Marine Corps advanced pay grade enlistment purposes. Such records shall be retained until the cadet reaches the age of 24.

Section 2: Officer/Midshipman Service Records

1120 - General

1120.1 A service record will be established for each officer, midshipman and instructor upon appointment/enrollment. The record will contain all documents relating to enrollment, appointment, promotion and billet assignment as well as other information, which should be a matter of record. The NAVPERS 600 or a plain manila folder can be used for officer, midshipman, instructor service records, complying with the provisions of Paragraph 1110.2.

1121 - Privileged Information

1121.1 Information in the officer/midshipman and instructor service record is privileged information. The provisions of Paragraph 1110.3 apply in allowing access thereto.

1122 - Service Record Contents

1122.1 See NSCC Administrative Manual for documents/information required to be filed in the officer, midshipman, and instructor service record.

1123 - Service Record Verification

1123.1 Officer, midshipman, and instructor service records will be verified annually on or about 1 January in accordance with the instructions contained in Paragraph 1112.1

1124 - Service Record Disposition

1124.1 The service record of any officer, midshipman, or instructor who disenrolls for any reason may be given to the individual concerned, or may be destroyed if such retention is not desired.