CHAPTER TWO

Officer/Instructor/Midshipman Administration:

1. NSCC Officer Corps Rank Structure: ALL adults will enter the program as an Instructor. The adult must be 21 years of age or older. A waiver for an adult over the age of 75 is required and must accompany the enrollment packet as outlined in paragraph C. If the adult is currently an Active Duty Officer they may choose to remain as an Instructor and wear the uniform of the service they represent. If the adult does not meet the height and weight standards in accordance with NSCC Regulations, they shall remain a Non-Uniformed Instructor until such time they meet the standards. The adult may request to be appointed to the NSCC Officer Ranks when all requirements have been met in accordance with the flowchart (See Appendix). NSCC adult ranks parallel those of the Navy/Coast Guard, however Lieutenant Commander (LCDR) is the highest attainable rank. NSCC ranks are as follows:

Midshipman (MIDN)*	Lieutenant Junior Grade (LTJG)
Warrant Officer (WO)*	Lieutenant (LT)
Ensign (ENS)	Lieutenant Commander (LCDR)

*NOTE: Midshipmen must be 18 years of age and a high school graduate. Warrant Officer's must have had prior military service, attained the rank of E6 and be age 35 or over.

2. Qualifications for Enrollment:

1. Citizenship: Presently ALL Officer/Instructor/Midshipmen applicants must be United States Citizens. This action is a result of September 11th, and has been approved by the Board of Directors. Additionally, a stipulation of the Federal Grant monies is that only US Citizens may benefit form this support.

2. Age: Perspective Adult applicants must be 21 years of age and normally no older than age 75. The Executive Director may waive the age limitation for those over 75 years of age. Midshipmen applicants must be 18 years of age and a High School graduate but not yet 21 years of age.

3. Moral Character: The adult applicant must possess high moral standards, adhere to ethical standards of behavior, be citizens of good standing in the community, and have NO felony convictions. Felony convictions after enrollment will normally be cause for discharge from the Sea Cadet Program and or revocation of officer appointment. (Para 0732.1)

4. Background Checks: A background check will be conducted on ALL applicants. Adults may be contacted and given the opportunity to rebut issues that are discovered during the background check. Serious violations are grounds for dismissal or termination of enrollment in the NSCC.

5. Physical Standards: While not required to meet the physical standards of the Navy/Coast Guard officer programs, ALL adults must be physically qualified for the duties they will perform for the Sea Cadet Program. Height and Weight standards as per NSCC Regulations, Change 1, paragraph 0733.2 must be met to wear the Sea Cadet Uniform. The Sea Cadet Alternate Uniform will be worn for those adults who do not meet the height/weight standards. See NSCC Medical Policies and Procedures Manual for guidelines.

6. Educational/Professional Qualifications: There is no specific educational or professional requirements other than the applicants must be able to support and contribute to achieving the goals of the NSCC program. Applicants with Navy and Coast Guard experience, members of other military services, and anyone with a sincere interest in maritime services and American Youth, are encouraged to participate.

3. Adult Enrollments:

1. All adult applicants age 21 to 75 and over will be enrolled as an Instructor. Those adults age 75 and over must submit a waiver. The executive director is the approving authority. The executive director may waive the age requirement for personnel on active duty who wish to serve as Instructors. Adults that do not meet the height and weight requirements prescribed in the NSCC Regulations will be enrolled as non-uniformed Instructors or Officers as appropriate.

2. Former cadets or applicants 18 years of age and are not yet 21 years old may enroll as a Midshipman.

3. Adults designated to be the commanding officer of a NEW unit may be appointed the rank of LTJG. Initial appointments to the rank of LCDR are not normally made. Appointment to the rank of LT will be made only to establish seniority.

4. Initial appointment to the rank of Ensign/LTJG for newly enrolled adults may be made on a case-by-case basis with supporting endorsements from the chain of command.

5. Adults with prior military experience may apply to be a Warrant Officer. The requirements are as follows:

a. Must show proof of rank of E6 or above.

b. If prior service, must have received an Honorable Discharge.

c. Must be age 35 or above.

d. Complete the Officer/Midshipman Study Guide

e. Submit a copy of DD-214.

4. Processing Adult Enrollments:

1. Documents: All adult applicants must complete and submit the following original documents to NHQ via the chain of command.

a. Officer/Instructor/Midshipman Application NSCADM 003: A written letter endorsed by the chain of command to include the supporting Committee Chairman is required if the applicant is to be appointed as the Commanding Officer.

b. Record of Medical History NSCADM 020: Although a physical is not required the Medical History form must be completed. Applicants on active duty, or who are drilling reservists, may submit the appropriate DOD form. The Medical History form should be updated every 5 years or whenever a change occurs and at least 30 days prior to Escort Duty. See NSCC Medical Policies and Procedures Manual for guidelines.

c. Officer Volunteer Questionnaire NSCADM 005: Adults must provide three (3) character references.

d. Photo: A full-length photo is required for enrollment. NHQ will use this photo to determine Uniform or Non-Uniform status for Instructors/Officers.

e. Copy of Active/Reserve ID Card: Active duty or active duty reservists are to provide a copy front and back of the military ID Card.

f. Record of Discharge (DD 214): All prior military must include a copy of this form.

g. Request for Waiver: ALL waiver requests must accompany the enrollment packet and be endorsed by the chain of command.

h. Adult Enrollment and Registration Form NSCADM 006: Unit commanding officers will record adult enrollments on this form and submit with enrollment fees and the above supporting documents.

2. Processing: Upon receipt of the NSCADM 003 and supporting documentation the NSCC ID card will be issued. In the case of a commanding officer of a newly formed unit, NHQ will issue the appropriate appointment letter. (Applicants will NOT be issued an ID card and ARE NOT considered enrolled and more importantly covered by insurance until ALL documentation to include fees is received by NHQ.)

5. Adult ID Cards: ID cards will be issued upon receipt of applicable documents and fees. (*) The adult's social security number will be the identification number. Appointed Officers, Midshipmen and enrolled Instructors will be issued a white card printed in blue.

*NHQ will not accept cash, faxed copies of checks or money orders when processing ID cards!!

6. Appointments to Officer Ranks:

1. Initial Appointment: ALL new adult applicants will be enrolled as an Instructor. A request to be appointed as an NSCC Officer may be made after completion of one (1) year. Under exceptional circumstances, a waiver may be considered for Initial Appointment to an Officer Rank. New Unit Commanding Officers for newly formed units will be appointed to the rank of LTJG. Assignments to LT will be made only to clearly establish seniority. Initial appointments to the rank of LCDR are not normally made.

2. Appointment of Midshipman: An appointment to Midshipman will be made for those individuals who are 18 years of age and not yet 21 years of age. The individual must be a high school graduate or GED equivalent. At age 21 the Midshipman may request appointment to the rank of Ensign. ALL requirements as outlined in the Adult Enrollment/Promotion Guideline (Flowchart: See Appendix), must be met prior to the submission of the request. An appointment from Midshipman to Ensign is considered an Initial Appointment and as such, IS NOT a promotion board action.

3. Appointment of Instructors to Officer Status: Actions to make Instructors a member of the officer corps are considered "Appointments" NOT "Promotions". An Instructor may be appointed to the rank of Ensign once the following requirements have been met.

a. Adult must meet the height and weight standards in accordance with NSCC Regulations, Change 1, paragraph 0733.2.

b. Complete OPD 101, the Officer/Midn Study Guide, have completed 1 year in the NSCC and have 1 year Time in Grade as an Instructor.

c. NSCADM 003 and any other forms that have been updated will be endorsed by the chain of command.

4. Appointment to Warrant Officer. An adult may be appointed to Warrant Officer in any category of E6 or above, i.e. active, reserve, retired or have attained the rate of E6. Requirements for Appointment to Warrant Officer are below. NOTE: Appointment to WO must be endorsed by the chain of command.

a. Refer to paragraph D, Processing Adult Enrollments for required documents.

b. Completion of the Officer Midshipman Study Guide (OMSG).

c. Age 35 or above.

5. Appointment to Command: Adults appointed as the Commanding Officer of a unit will be given tenure of 3 years. The appointed officer may elect at any time during the three years to tender his/her resignation. The Executive Director, NSCC retains the authority to relieve the appointed officer at anytime for disciplinary, questionable or inappropriate conduct, or loss of confidence. The appointed officer may continue to serve as commanding officer beyond the three-year tenure, unless otherwise directed. Recommendations for appointment to command of a unit must be in writing by the Committee Chairperson of the supporting activity via the Regional Director and NHQ Representative to the Executive Director. Only the Executive Director can make command appointments

7. Adult Service Record Administration:

1. Establishment of the Service Record: A service record will be established for each adult. The record will contain documents relating to appointment, promotion, billet assignment, and any information that should be a matter of record. The information should be maintained in a standard manila file folder, appropriately stamped in RED on the front and back: "U.S. NAVAL SEA CADET CORPS". If DOD/DOT forms are used they must also be STAMPED IN RED. Information contained in this record is considered "Privileged Information" and measures to appropriately safe guard the record should be taken. Access is limited to the person to whom the record belongs, designated unit officers, the unit committee chairperson, and the Executive Director or his designated representative (Para 1110.3). The service record should be set up accordingly:

a. Right Side (Top to Bottom):

(1) Copy of ID Card Front and Back
(2) Promotion Letters (If applicable)
(3) Record of Awards (NSCADM 010)
(3) Evaluation/Promotion Recommendation (NSCADM 017)
(4) Officer/Midshipman Appointment
(5) Copy of NSCC Officer/Midshipman/Instructor Application (NSCADM 003)
(6) Medical Documents (As Required by the Regional Director) 
(7) Other documentation as appropriate.

b. Left Side (Top to Bottom):

(1) Billet Assignment Letter (Current) 
(2) Study Guide Completion Letter 
(3) Correspondence Course/OPD Course Completion Letters 
(4) Escort Officer Authorization Orders (Completed TWT's) 
(5) Other information considered significant.

2. Record Verification: Service records should be reviewed annually on or about 1 January to ensure that they contain all required documents. The unit commanding officer will certify that this review has been completed and that all discrepancies have been corrected by signing the inside cover of the service jacket.

3. Disposition of Adult Service Record: Officers, Midshipman and Instructor's who resign or leave the program for any reason may/shall retain their service records. Records not returned to the adult should be destroyed by burning or shredding.

4. NHQ Service Records: NHQ maintains personnel records on all adults, and will furnish copies on request to the individual concerned, or to the unit commanding officer.

8. Officer Promotions:

1. Promotion from Ensign to LTJG: Promotions from ENS to LTJG are on a year round basis and are NOT a promotion board action. The unit CO may recommend the ENS for promotion when ALL requirements are met. (See Appendix for New Adult Enrollment/Promotion Guideline). Upon receipt of the following documentation NHQ will issue a letter of promotion.

a. Completed Officer/Midn/Instructor Fitness Report NSCADM 017 endorsed by the chain of command.

b. Proof of completed OPD Course 201.

c. Proof of completed TWT's.

d. If the promotion is for the Commanding Officer, a letter of concurrence/endorsement from the unit's council or sponsoring organization with endorsement by the Regional Director and Headquarters Representative.

The request “may” be sent directly to NHQ for processing unless otherwise directed by the NHQ Representative. IF and “only” IF a waiver is required will the request be endorsed by the chain of command, unless otherwise directed by the chain of command.

2. Annual Promotion: NHQ conducts an annual promotion board promulgated by an NSCC Action Letter. The board considers officers for promotion from LTJG to LT and LT to LCDR. Units are to ensure ALL requirements are met to include the additional requirement of a 5-day continuous escort duty for promotion from LTJG to LT. An NSCC Action Letter will promulgate those selected for promotion. At a minimum the following documents must be received by NHQ.

a. NSCADM 017.

b. Current full-length photo. (Will determine Uniform/Non-Uniform Status)

c. Any and ALL supporting documentation (letters of recommendation, waivers, etc)

d. ALL requests for promotion must be endorsed by the chain of command.

9. General Adult Administration:

1. NSCC Officer Annual Review: The unit Commanding Officer will conduct an annual review of each officer by using NSCADM 017. Commanding Officer's may also conduct an annual review of each Instructor. The Regional Director should conduct an annual review of the Commanding Officer in conjunction with the unit's Annual Inspection.

2. Adult Transfers: Adult may wish to transfer to another unit within their region/state or if they move, transfer to a unit in another state. The "losing" unit notifies NHQ by annotating the NSCADM 002 or the quarterly MARS Report. For administrative purposes "only" NHQ will place the adult in an "inactive" status. It is the responsibility of the "gaining" unit to notify NHQ they have accepted the adult by submitting a Adult Enrollment Form (NSCADM 006) with $5. NHQ will process and forward a new ID Card to the gaining unit.

3. Adult Separations: An Officer, Midshipman or Instructor may request separation, inactive status or be dismissed in one of the following ways.

a. An adult may request a Leave of Absence (LOA) for personal reasons. The Adult submits a letter to the Executive Director via the unit CO. The Leave of Absence will not exceed 12 months. See NSCC Regulations, paragraph 1060.1 and 1060.2.

b. An Officer or Midshipman may wish to resign his or her appointment at any time. A letter is submitted to the Executive Director via the unit CO. In the case where the adult is the Commanding Officer, the letter must be endorsed by the chain of command.

c. An Officer/Midshipman/Instructor may request transfer to Inactive Status via a letter to the Executive Director.

d. Any adult may be dismissed in accordance with NSCC Regulations, paragraph 1051. Additionally, the Executive Director may at any time dismiss/relieve anyone for disciplinary, questionable or inappropriate conduct, or loss of confidence reasons.

e. An NSCC Officer may request to be transferred to retired status. See NSCC Regulations, paragraph 07110.2 and 07110.3.