CHAPTER ONE

Cadet Administration:

1. General: Guidelines and qualifications for enrollment as a cadet in the program are found in Chapter Six, NSCC Regulations. The main points are included here for easy reference and reflect the most current information.
   
   
2. Qualifications for Enrollment:

1. Citizenship: Presently ALL perspective applicants must be United States citizens. This action is a result of September 11th, and has been approved by the Board of Directors. Additionally, a stipulation of the federal grant monies is that only US Citizens may benefit from this support.

2. Age: An applicant for the League Cadets (NLCC) must be 11 years old but not yet age 13. An applicant for the Sea Cadets (NSCC) must be at least 13 years old but not reached their 18th birthday. As a rule, commanding officers should discourage high school seniors with less than six months to graduation, since they cannot advance to NSCC E-2 (Permanent) in less than six months. Age waiver requests are submitted via letter to the Executive Director.

3. Physical Examination: Applicants must take a physical examination similar to a high school sports examination to determine if they can fully participate in NSCC activities. Medical for NSCADM 020 and NSCADM 021 will be used to record the results of the examination. Disqualifying conditions are listed on the reverse side of the NSCADM 021. It is the responsibility of the unit commanding officer to strictly enforce these conditions!!! When questionable medical circumstances arise refer to your local Navy Recruiter. If the circumstance is a disqualifier for entry into the Navy, then it is a disqualifier for entry in the NSCC.

4. Education: Applicants must be enrolled in school, either public, private or a sanctioned home school program and have a satisfactory scholastic standing.

5. Moral Character: Applicants must possess good moral character, be unmarried, not pregnant, drug free and be free of felony convictions.

3. Cadet Enrollments:

   1. The unit commanding officer will conduct an interview with the applicants and their parent(s) or guardian(s). At this time the parents receive detailed information about the NSCC/NLCC program. The unit commanding officer should discuss with the applicant and parent/guardian the following subjects as well as other subjects that might be appropriate.

   a. The objectives and purposes of the NSCC/NLCC program and the benefits available to their sons and daughters through participation.

   b. The relationship of the NSCC/NLCC to the Navy, other military services and the Navy League or other sponsoring organizations with a short discussion of support provided. Parents need to be made aware of the costs involved to include annual enrollment fees, cost of meals during training, billeting, transportation to and from training, uniform costs, and any other related expensed that may be applicable to the program or unit.

   c. Drill attendance requirements, personal appearance (particularly haircuts/hair styling) and the need for parental support in these matters.

   d. The NSCC accident insurance program. Explain to the parent/guardian what the program covers in relation to illness or injury.

   e. The need for parental/guardian support of unit activities to include transportation, unit social functions, ceremonial occasion, etc.

   f. The possibility of the parent/guardian affiliating with the unit as officers or instructors. Also, emphasize the role of the sponsoring Navy League Council or the role of the supporting organization, in support of the unit, and suggest that they become members of the sponsoring organization.

   g. The standard release part of the NSCADM 001 and its purpose. If the parent/guardian will not sign the form, the applicant cannot enroll.

   h. The medical and physical fitness requirements that may prohibit the enrollment of the perspective cadet. (See the Reverse Side of the NSCADM 021 and Information Letter 9-94 for the Medical Requirements) (See Action Letter 4-98 for the Physical Fitness Requirements) IF an applicant has a disqualifying medical condition, then the enrollment process STOPS here.
   
   

4. Processing Cadet Enrollments:

1. Documents: All cadet applicants must complete the following documents and submit to the unit commanding officer. The parent or guardian may assist in completing the forms and must sign where appropriate. 

a. Cadet Application and Agreement/Standard Release NSCADM 001: This form contains all required personal data except physical/medical information. Although not a requirement, the unit CO may elect to obtain from school officials, to include home school, verification the applicant has the ability to maintain satisfactory scholastic achievement while participating in the NSCC. Parents hereby grant permission for their sons and daughters to participate in NSCC activities, receive medical treatment when necessary, and fly or sail aboard military aircraft or vessels. The unit CO or designated NSCC Officer must sign as a witness.

b. Medical Forms NSCADM 020 and 021: The Report of Medical Exam and the Report of Medical History are a vital part of the enrollment process. The parent or guardian must assist in completing the Report of Medical History since they can provide the most accurate information. It is the responsibility of the unit commanding officer to make the parent/guardian aware of the disqualifying conditions on the reverse side of the Medical Exam Form. The enrollment process STOPS here if a disqualifying condition(s) exists.

c. Cadet Enrollment Form NSCADM 007: Unit commanding officers will record the cadet enrollment on this form and submit this form and ONLY this form to NHQ with the appropriate fees.

2. Processing: The enrollment will be processed on the day NHQ receives the NSCADM 007. It is critical the information on the form is complete and accurate. Missing information will suspend the enrollment process.



5. Cadet ID Cards: An ID Card will be issued upon receipt of the NSCADM 007 with the appropriate fee (*). League Cadets will be issued an ID card printed in black and Sea Cadets will receive an ID printed in blue. Each card will be stamped in "Red" "Under Age 21". For insurance purposes, ALL cadets must have in their possession the ID card when attending drill and any training evolution.

* NHQ will not accept cash, faxed copies of checks or money orders when processing ID cards!!

6. Cadet Service Record Administration:

1. Establishment of the Service Record: A service record will be established at the unit for each cadet. NHQ does not maintain cadet records. It will contain all documents concerning enrollment, training, advancement, and other information considered significant which should be a matter of record. The information should be maintained in a standard manila file folder, appropriately stamped in RED on the front and back: "U.S. NAVAL SEA CADET CORPS". If DOD/DOT forms are used they must also be STAMPED IN RED. Information contained in this record is considered "Privileged Information" and measures to appropriately safe guard the record should be taken. Access is limited to the person to whom the record belongs, designated unit officers, the unit committee chairperson, and the Executive Director or his designated representative (Para 1110.3). The service record should be set up accordingly.

a. Right Side (Top to Bottom)

(1) Copy of Cadets ID Card front and back
(2) Record of Cadet Advancement (NSCADM 009)
(3) Record of Cadet Awards (NSCADM 010)
(4) Cadet Application (NSCADM 001)
(5) Report of Medical History (NSCADM 020)
(6) Report of Medical Exam (NSCADM 021)
(7) All other medical forms in reverse chronological order

b. Left Side (Top to Bottom)

(1) Administrative Remarks (Blank) (NSCADM 008)
(2) Training Authorizations (NSCTNG 003/005) (Completed)
(3) Records of Advancement Exams
(4) Records of Correspondence Course Completions
(5) Other documents as required by individual units.

2. Record Verification: Service records should be reviewed annually on or about 1 January to ensure that they contain all required documents. The unit commanding officer will certify that this review has been completed and that all discrepancies have been corrected by signing the inside cover of the service jacket.

3. Cadet Record Disposition: When cadets leave the program for any reason except disciplinary, the unit commanding officer will follow these procedures.

a. Verify the record and give it to the cadet. NHQ does not maintain cadet records.

b. The Record of Cadet Advancement (NSCADM 009) is the most important form in the cadet service jacket. It certifies qualifications for enlistment in the military services at advanced pay grades should the cadets elect to do so. When NSCC cadets (ONLY) leave the program the commanding officer must:

(1) Forward a copy of the NSCADM 009 to NHQ so that the staff can certify training and advancement in response to inquiries from Armed Forces Recruiters.

(2) Provide the original NSCADM 009 to the cadet with the service record.

(3) Retain a copy in unit files for eventual inquiries from recruiters until the cadet reaches the age of 24.

c. Retain the record of disciplinary actions for one year, and then destroy them by burning or shredding.

d. If, as commanding officer, you feel the disciplinary problem should prohibit the cadet from joining the military service, this information will be recorded on the Administrative Remarks (NSCADM 008) and forwarded to NHQ along with the NSCADM 009.

7. Cadet Advancements: Advancement criteria for Sea Cadets and League Cadets can be found in the Advancement and Training Manual Chapter III.

1. Advancement Authority: The unit commanding officer may advance Sea Cadets from Recruit through the rate of E5 (PO2). The unit commanding officer may advance League Cadets through all grades.

2. Advancement Procedures for PO1: The Executive Director retains sole authority to advance Sea Cadets to the rate of PO1. Upon receipt of the below documents NHQ will process an Advancement Certificate (NSCADM 026) and a new ID card indicating the new rank of PO1.

a. Cover Letter of Recommendation from unit commanding officer, addressing the cadets abilities, contribution, and potential.

b. Record of Cadet Advancement (NSCADM 009)

c. A letter from the Headquarters Representative indicating the cadet passed the PO1 exam.

d. A copy of the Certificate of Completion for the PO1 Correspondence Course signed by the CNET representative.

3. Advancement Procedures for CPO: The Executive Director retains sole authority to advance Sea Cadets to the rate of CPO. Upon receipt of the below documents NHQ will process and Advancement Certificate (NSCADM 027) and a new ID card indicating the rank of CPO.

a. Cover Letter of Recommendation from unit commanding officer addressing the cadets abilities, contributions, and potential.

b. Record of Cadet Advancement (NSCADM 009)

c. Copy of Advancement Certificate to PO1 (NSCADM 026) issued by NHQ

d. Copy of Completion Certificate for Petty Officer Leadership Academy (POLA)

e. Copy of Completion Certificate for the CPO Correspondence Course signed by the CNET representative.

8. General Cadet Administration:

1. Correspondence Course Certificates of Completion: These certificates are available through the CNET database. The unit course administrator will follow the directions in the "NSCC Correspondence Course Manual for Dummies". They must be stamped in red.

2. Records of Advancement Exams: A memo is prepared by the grading authority (Field Representative) and placed in the Cadet Service Record.

3. Cadet Transfers: Cadets may wish to transfer to another unit within their region/state or if the family moves, transfer to a unit in another state. The "loosing" unit notifies NHQ by annotating the NSCADM 002 or the quarterly MARS Report. For administrative purposes "only" NHQ will place the cadet in an "inactive" status. It is the responsibility of the "gaining" unit to notify NHQ they have accepted the cadet by submitting a Cadet Enrollment Form (NSCADM 007) with $5. NHQ will process and forward a new ID Card to the gaining unit.

4. Administrative Remarks (NSCADM 008): This form is used to record all miscellaneous matters not recorded on other NSCC forms: commendations; special training; disciplinary action; other occasions or acts which should be a matter of record. As pages are filled, add new pages, numbering them in consecutive order to ensure uniformity in filing (lowest number is at the bottom).

5. Cadet Separations: Cadets may request separation, leave of absence or dismissed from the program for reasons listed below:

a. Separation: A Sea Cadet or League Cadet may request separation at any given time.

b. Leave of Absence: Cadets may be granted leave of absence for up to 12 months upon recommendation of the commanding officer. All requests will be submitted to the Executive Director for approval.

c. Reaching 18th Birthday: Cadet High School graduates 18 years old may remain in the program until 30 September after they turn 18 but no more than 6 months for payment. If more than 6 months, a full years enrollment fee is required. The same applies to those cadets who turn 19 in their senior year of high school. Requests for waivers will be submitted to the Executive Director for approval, and must specify termination date and must be accompanied by the appropriate re-enrollment fee.

d. Failure to maintain satisfactory grades in school.

e. Failure to pass to the next grade, school dropout.

f. Failure to maintain satisfactory drill attendance.

g. Lack of Motivation.

h. Misconduct.

i. Felony Conviction.

j. Promiscuous Sexual Behavior/Pregnancy.

k. Sexual Harassment.

l. Consumption of Alcohol and the Possession, Use or Sale of Drugs and other controlled substances.

m. Non-compliance with the NSCC/NLCC Uniform Regulations, and/or other conduct considered unbecoming and/or in conflict with the goals and objectives of the NSCC.