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16 November 2007
NSCC ACTION LETTER 02-07
1. Purpose. To provide guidelines for the 2007
NSCC/NLCC Annual Inspection and Evaluation Report at enclosure (1).
2. Discussion. The 2007 Annual Inspection
Evaluation and Reports will be promulgated to the field by utilizing the Sea
Cadet Resource Page at resources.seacadets.org.
NHQ will have a limited number of hard copy reports available for those units
where computer support is not available. Unit Commanding Officers may request
a copy by calling (703) 243-6910 or by email to sbunting@navyleague.org. ALL units
are expected to undergo a “full” inspection however, an “assist visit”
although not encouraged, may be conducted when determined to be in the best
interest of the unit and NSCC program. Regional Director’s/Senior Inspecting
Officer’s shall give units impacted by hurricane’s every benefit of doubt.
Regional Director’s/Senior Inspecting Officer’s are granted discretion as to
whether the unit will be inspected. However, an Audit and Budget Report “is
required”.
3. Action.
a. Inspection Cycle. The inspection cycle is from
1 January through 31 December 2007.
b. Inspection Schedule. Regional
Directors have overall responsibility for scheduling, coordinating,
conducting and/or reviewing unit inspections for NSCC/NLCC units under their
cognizance. Where compatible with the regional schedule, inspection teams
will inspect NLCC Training Ships with their affiliate NSCC units. Designation
of Associate Regional Directors to inspect NLCC Training Ships is also
appropriate. ALL inspections or assist visits will be
scheduled between 1 January and 31 March 2008. Regional
Directors are responsible for submitting inspection results to NHQ. ALL
results must arrive at NHQ no later that 30 April 2008. Unit
commanding officers should constantly monitor the status of their
inspection/evaluation reports to further ensure they arrive at NHQ on time.
c. Inspection Teams. Regional Directors will
designate inspection team members per reference (a). When possible, the same inspection
team(s) should be used throughout the Directors region to provide
consistency. Active duty, reserve, retired and Navy League officials may
conduct “Personnel Inspections Only”. The NSCC Regional
Inspection Team will conduct the remaining sections of the inspection to
ensure fairness in grading.. Units not
inspected by a regional designated inspection team will not be eligible to
compete for national awards. In preparing the inspection/evaluation
report, inspection team members must observe the following:
- The Regional Director
is encouraged to use the Excel program available for downloading from
the resource page to aid in the computation of the unit grade. The
Regional Director and team members should become familiar with this
program. It will save considerable time and provide the unit with
instant results. The Regional Director’s/Senior Inspecting
Officer’s are encouraged to use common sense when grading the “Training
Sections”. Numerous training evolutions were cancelled this summer at
the last minute.
- Each Regional Director
will receive a printed copy of the ALL enclosures. Additional copies may
be downloaded from the web at resources.seacadets.org.
- No more than 25 NSCC
service records and/or 15 NLCC service records need to be inspected for
Section B of Part III of the NSCC/NLCC Annual Inspection/Evaluation
Report.
- Those NLCC companies
with less than five (5) cadets on board need not be formally
inspected. However, a personnel inspection and a courtesy
review of the records will be completed. Comment to be included under
Part IV of the NSCC/NLCC Annual Inspection/Evaluation Report. NLCC
companies with five or more cadets shall be inspected utilizing the
inspection/evaluation report and the results forwarded to NHQ. NLCC
companies are not eligible to compete for national
standings.
d. Unit Inspection Procedures. The inspection
reports (NSCC and NLCC) will be available for downloading in MS Word and MS Excel
from the Sea Cadet Resource Page, resources.seacadets.org.
Units are instructed to download the appropriate reports and work sheets.
Inspections will be conducted IAW the procedures outlined in this report.
- Each unit will receive
enclosures 3, 4, 5 and 6.
- Unit commanding
officers must review and comply with the “Unit Commanding Officer
Instructions” in the Annual Inspection & Evaluation Report.
- Use Part II of
enclosure (1) for NSCC units and Part III of enclosure (2) for NLCC
training ships and companies.
- Each unit is
responsible to complete the NSCADM-018 Budget and Audit
Report. This report is also available for downloading from
the Sea Cadet Resource Page. Receipt of this report is required
from ALL units and is necessary for competition for national awards and
standings.
4. Distribution of Annual Inspection/Evaluation Report.
Utilization of the Excel program will enable the Regional/Inspection Team to
provide a printed copy of the inspection report. This printed report is
acceptable by NHQ. The results may be emailed to NHQ at sbunting@navyleague.org.
Distribution is as follows:
a. The report should be forwarded to the Regional Director for comments in
Part VI and for signature. If the Senior Inspecting Officer and Regional
Director are one in the same, this step is not necessary.
b. Make one (1) copy and forward to NHQ for processing or email to sbunting@navyleague.org. This is
intended to prevent a unit from being penalized for failure to meet the 30
April deadline. The signature of the Committee Chairperson,
while desired is not required for NHQ to process the report.
c. An additional copy of the inspection report along with the NSCADM 018
Budget and Audit Report should be forwarded to the unit’s sponsoring
Committee Chairperson. If the sponsoring organization does not provide
monetary support the report should be annotated accordingly and returned to
NHQ. The Regional Director should make all attempts to ensure the Budget and
Audit Report is forwarded to NHQ prior to the 30 April deadline. The
Audit Report must be completed in order for the unit to be eligible for
National Awards.
NOTE:
1) DO NOT return the cadet and officer worksheets to
NHQ. They are to be retained at the unit.
2) Unit commanding officers are encouraged to assist the Regional Director to
ensure their report and Budget/Audit Report is received at NHQ no later than
the deadline.
5. National Competition. NHQ determines national
ranking on the basis of final grades and cadet enrollments for each unit. The
following minimum requirements must be met to be eligible:
a. NSCC units must have a minimum of 25 cadets
enrolled by 31 December 2007.
b. NLCC units must have a minimum of 15 cadets
enrolled by 31 December 2007.
c. The Annual Inspection Report and the NSCADM 018 must arrive at NHQ
on or before 30 April 2008. Due to summer training workload,
reports submitted after 30 April will be recorded as time permits and will
not be considered for national competition.
NOTE: NLCC companies are not eligible for National
Awards.
6. Cancellation. This action letter will be
cancelled on 1 June 2008.
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