10 December 2001

NSCC ACTION LETTER 12-01

2. Discussion. National events have in many cases, caused dislocation of units, change in meeting schedule, and in some areas Reserve call-ups to active duty, causing unit adult instability. In light of these events the 2001 inspection process will be modified. ALL units will be required to undergo an assist visit by the Regional Inspection Team utilizing enclosure (1) and enclosure (2). Units desiring to compete for national awards may request a formal inspection. For units receiving only an assist visit the Regional Director (RD) will submit a letter (enclosure 3) via the chain of command stating those units under their cognizance have received an assist visit and the required financial audit. This is to be a helpful visit not an inspection, but feedback on how the units are progressing are welcome. We do not want units to get distraught over the visit. Units desiring to compete for national awards will be required to undergo a full inspection utilizing enclosure (1 and 2) by the RD Inspection Team, with results forwarded to NHQ. The full inspection guide must be returned to NHQ. There is no minimum or maximum number of units for a region to participate in the national competition. NSCC units participating should anticipate obtaining a score of 3.4 or higher on the inspection to be competitive. NLCC units should anticipate obtaining a score of 3.6 or higher on the inspection to be competitive. Appropriate certificates will be issued to those units participating in full inspections.

3. Action.

1. Inspection Cycle. The inspection cycle is from 1 January through 31 December 2001.
   
   
2. Inspection Schedule. Regional Directors have overall responsibility for scheduling, coordinating, conducting and/or reviewing unit inspections for NSCC/NLCC units under their cognizance. Where compatible with the regional schedule, inspection teams will inspect NLCC Training Ships with their affiliate NSCC units. Designation of Associate Regional Directors to inspect NLCC Training Ships is also appropriate. ALL inspections or assist visits will be scheduled between 1 January and 15 April. Regional Directors are responsible for submitting inspection results to NHQ. ALL results must arrive at NHQ no later that 30 April 2002. Unit commanding officers should constantly monitor the status of their inspection/evaluation reports to further ensure they arrive at NHQ on time.
   
   
3. Inspection Teams. Regional Directors will designate inspection team members per reference (a). When possible, the same inspection team(s) should be used throughout the Directors region to provide consistency. Active duty, reserve, retired and Navy League officials may only participate as members for personnel inspections. When this procedure is used, the NSCC regional inspection team shall conduct the remaining sections of the inspection to ensure fairness in grading. Units not inspected by a regional designated inspection team will not be eligible to compete for national awards. In preparing the inspection/evaluation report, inspection team members must observe the following:
   
   
   1. Inspection team members must review and comply with Part 1 Senior Inspecting Officer Guide at enclosure (2). 
      
      
   2. No more than 25 NSCC service records and/or 15 NLCC service records need to be inspected for Section B of Part III of the NSCC/NLCC Annual Inspection/Evaluation Report.
      
      
   3. NSCC and NLCC scores will not be combined in arriving at inspection scores.
      
      
   4. NSCC units with affiliate NLCC training ships that have the same officer staff will prepare a separate report for each. NLCC cadet scores will not be used in arriving at the final score for the NSCC unit.
      
      
   5. Regional Directors and Unit Commanding Officers will receive a list from NHQ of the unit attendee's at summer training and a list of the unit's participation in 5 day or more local training towards the end of the year.
      
      
   6. Those NLCC companies with less than five (5) cadets on board need not be formally inspected. However, a personnel inspection and a courtesy review of the records will be completed. Comment to be included under Part IV of the NSCC/NLCC Annual Inspection/Evaluation Report. NLCC companies with five or more cadets shall be inspected utilizing the inspection/evaluation report and the results forwarded to NHQ. NLCC companies are not eligible to compete for national standings.
      
      
4. Unit Inspection Procedures. Each unit will receive enclosure (1), (4) and (5). Inspections will be conducted IAW the procedures outlined in this report. In preparing for the annual inspection and preparing the report, unit commanding officers and inspection team members must observe the following:
   
   
   1. Unit commanding officers must review and comply with the "Unit Commanding Officer Instructions" in enclosure (1).
      
      
   2. Use Part II of enclosure (1) for NSCC units and Part III of enclosure (2) for NLCC training ships and companies.
      

4. Distribution of Annual Inspection/Evaluation Report. Upon completion of the inspection the Senior Inspection Officer (SIO) will forward the report to the Regional Director for comments in Part VI. If the SIO is the Regional Director this step is not necessary. After the Regional Director has completed and signed the report the following distribution should be made:

1. Make one (1) copy and forward to NHQ for processing. This is intended to prevent a unit from being penalized for failure to meet the 30 April deadline. The signature of the Committee Chairperson, while desired is not required for NHQ to process the report. If the Committee Chairperson is readily available this step will not be necessary.
   
   
2. Forward the report to the NSCC Committee Chairperson for review, comments and endorsement. The signature of the council president is acceptable. The council shall return the report to NHQ with the completed Audit Report. The Audit Report must be completed in order for the unit to be eligible for National Awards. If the sponsoring organization does not provide monetary support to the unit, the Audit Report should be annotated appropriately and forwarded with the Inspection Report. The Regional Director shall make all attempts to ensure the report is forwarded to NHQ prior to the deadline.

5. National Competition. NHQ determines national ranking on the basis of final grades and cadet enrollments for each unit. The following minimum requirements must be met to be eligible:

1. NSCC units must have a minimum of 25 cadets enrolled by 31 December 2001.
   
   
2. NLCC units must have a minimum of 15 cadets enrolled by 31 December 2001.
   
   
3. The report must arrive at NHQ on or before 30 April 2001. Due to summer training workload, reports submitted after 30 April will be recorded as time permits and will not be considered for national competition.
   
   
4. The NSC-11 Budget/Audit Report must accompany the Inspection/Evaluation Report. This report is absolutely required whether or not the unit is eligible for national competition.

NOTE: NLCC companies are not eligible for National Awards.

6. Cancellation. This action letter will be cancelled on 1 June 2002.

M. D. FORD

Distribution:
National Chairman
National President
NSCC Committee Chairmen
Headquarters Representatives
Regional/Associate Regional Directors
NSCC/NLCC Unit Commanding Officers